Fall 2022 Closing Information

Housing closes at noon on Saturday, December 17, 2022, for all residential students.

Prior to leaving campus for the break period, students must check out for the semester via the Housing Portal or by visiting their residential area’s reception desk.

Requests To Be Released from On-Campus Housing For Spring 2023

If you are not returning to on-campus housing for Spring 2023, you must complete a cancellation request form through the Housing Portal by Thursday, December 1, 2022.

This includes students who are:

  • Graduating 
  • Transferring 
  • Studying abroad
  • Withdrawing or going on inactive status 
  • Moving off campus 
  • Foreign exchange students returning to their home institution

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Half-Empty Rooms

Please read this section carefully if you are either in a currently half-empty unit or apartment, or if your current roommate is leaving on-campus housing at the conclusion of the Fall semester.

We will be assigning new residents to these spaces. Therefore, please consider identifying other current residents that you would like to move in with you prior to the end of the semester.

Prior to leaving campus, please prepare the empty half of your space by making sure:

  • All your belongings are clearly on your designated side of the space
  • Posters, pictures, or other decorations do not spread to the half-empty side of the space
  • Confirming the new resident’s closet is empty and ready for them
  • Ensuring all furniture is ready for the new resident.

If the empty half of the room is not prepared, you will be subject to disciplinary action and/or administrative charges, and your items will be moved to allow your new roommate to move in.

For Lakeside and University Village residents in a half-empty unit, custodial staff will complete light housekeeping over the break period to prepare the space for a new resident. For this to be completed, please:

  • Move valuables into your individual bedroom and secure the door or take them with you during the break period
  • Clear out food from the fridge and items from kitchen/kitchenette countertops
  • If you have a shared bathroom, move your toiletries to your individual bedroom and secure the door

For Mahoney, Pearson, and Eaton residents in a half-empty unit/suite, custodial staff will complete light housekeeping in the bathroom over the break period to prepare the space for a new resident. For this to be completed, please:

  • Remove personal items out of the shared bathroom and into your individual bedroom, including toiletries

If you plan to be present during the break, you may encounter custodial staff in your unit while they complete this housekeeping. Whether you are present or away for the break, failure to move personal items appropriately will result in this light housekeeping not being conducted.

Room Change Requests

If you would like to change your room assignment for the Spring 2023 semester, submit a Room Change Request through the Housing Portal by Thursday, December 1, 2022. Lakeside Village (sophomores only) or University Village (60+ completed credits) continues to offer limited availability. Submit your name to the waitlist via the On-Campus Housing Portal.

  • If your room change is approved before you leave campus for winter break, you must be prepared to move to your new assignment by Saturday, December 17, 2022 at 5 p.m. The time and date that your new assignment is ready will be dictated by the departure of the Fall resident, meaning your new room may be available prior to the above date. Travel plans will need to accommodate for room changes.
  • If your requested room is not available to move into before you leave, you must fully remove your belongings from your fall assignment by Saturday, December 17, 2022 at noon. You will check into your new Spring 2023 assignment upon returning to campus in January.
  • If you are notified that your room change has been approved before you leave campus, but you do not check out of your Fall 2022 assignment and move into your new space, your room change will be canceled and you will remain assigned to your Fall 2022 space.

How to Leave Your Room

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  • If you are returning to the same space for the Spring 2023 semester, you do not need to move out of your room. However, to prepare for an extended time away you should:

    • Clean your space and, if you have a half-empty space, follow the applicable instructions above.
    • Take everything with you that you will need for the break, including medications, valuables, and toiletries.
    • Remove and dispose of all opened and expired foods.
      • Leaving food or other unsealed items can attract pests over the winter break.
      • Non-perishable foods should be stored in tightly sealed containers.
    • With the exception of University-provided appliances in kitchens, unplug all appliances and empty minifridges.
      • It is strongly recommended to defrost minifridges to prepare for the break period, at least one day before your departure. Be mindful of water drippage when defrosting!
    • Close all blinds, turn off lights, and set the air conditioning on low, auto, and at 72 degrees.
    • When you are ready to check out, complete the Express Check-Out form on the Housing Portal or visit your residential area’s front desk.
    • Failure to properly check out will result in an administrative charge on your student account.
    • Close and secure your door prior to leaving.

  • If you are leaving on-campus housing for the Spring 2023 semester, you should:

    • Make sure you have submitted your cancellation request by the December 1st deadline on the Housing Portal.
    • Pack and remove all your belongings from the room.
      • External vendors may be used but must be escorted by the student at all times. Housing & Residential Life will not provide access to these vendors.
    • Dispose of trash, trash bags, or boxes by utilizing the trash chutes or the open-top dumpsters on the exterior of the building.
      • Be sure to take large items to the open-top dumpster rather than trying to place in the trash chutes.
    • With the exception of University-provided appliances in kitchens, unplug all appliances and empty and defrost minifridges.
      • Be mindful of water drippage when defrosting!
    • Close all blinds, turn off lights, and set the air conditioning on low, auto, and at 72 degrees.
    • When you are ready to check out, complete the Express Check-Out form on the Housing Portal or visit your residential area’s front desk.
      • Failure to properly check out will result in an administrative charge on your student account.
    • Close and secure your door prior to leaving.

  • Applicable Penalties & Fines

    Please review the HRL Fines & Charges in the Guide to Living on Campus for a full list of possible fees.

    • Excessively dirty or messy room: $100
    • Improper or late check-out: $100
    • Missing or damaged smoke detector(s): $75
    • Missing trash or recycling bin: $25 each

Mail/Packages

  • No packages should be delivered to University Village or The UPS Store after Friday, December 16, 2022, unless you have an approved intersession application.
  • Students must retrieve all mail and packages prior to leaving campus.
  • Mail or packages received over winter break may be returned to the sender.
  • The first-day returning students can ship mail or packages to campus for Spring 2023 is Tuesday, January 10, 2023. Anything delivered prior to this date will be undeliverable.

Returning for Spring 2023

Housing opens for all residential students on Wednesday, January 11, 2023, at 8 a.m.

  • Returning students will check in at their residential area’s front desk.
  • New students will check in at Centralized Check-In at the Lakeside Village Expo between 8 a.m. - 5 p.m.