Space Reservations and Tabling Requests

hecht-stanford-bridge-480x320.jpg hecht-stanford-bridge-1240x550.jpg

Welcome to the Housing and Residential Life Space Reservation form

Before you begin completing this form, please note the following:

  • Must be a current University of Miami student.
  • No weekly reoccurring events.
  • We cannot reserve classrooms until after 6 p.m. on weekdays. Classroom space reservations before 6 p.m. are managed by classroom management.
  • All reservations must end no later than 9:30 p.m.
  • Groups must submit their reservation request at least five (5) business days in advance. Failure to do will result in the request being denied.
  • All organizations or persons must agree to abide by the Student Rights and Responsibilities Handbook, Housing and Residential Life Regulations, as well as State, Federal, and Local laws.
  • UM Student Organizations (including all Greek Letter organizations) are able to table in Residential Colleges and University Village but must follow the guidelines on this webpage.
  • Approved candidates running for Student Government office are eligible to table in Residential Colleges and University Village during the campaigning period but must follow guidelines outlined by the Student Government Elections Commission. Additionally, no campaigning or distribution of campaigning materials is allowed in resident-only areas. Business operations are prohibited. Business operations are defined as any operation of a private or individual business that is not approved for operation by the Associate Vice President for Business Services within University of Miami properties or facilities including, but not limited to, Residence Hall facilities, Greek Organization, the Student Center Complex and the Herbert Wellness Center.
  • Department of Housing and Residential Life staff members have the right to:
    • Inspect facilities at any time
    • Ask individuals to move table/chairs to designated tabling location
    • Change or cancel any room reservation
  • Room and Table Reservation Details:
    • Sponsoring organization is responsible for leaving the area following an event in a clean and orderly condition.
    • Spaces should be cleaned and vacated by 10 p.m.
    • Organization of individual who reserves the space are responsible for any damaged or housekeeping charges that occur from the event.
    • No food, items or services are to be sold during tabling.
    • If using provided table/chairs, return any all items to staff. 
  • Failure to abide by all guidelines and expectations may result in indefinite removal of reservation privileges.

Making a Reservation

  1. Visit ecms.miami.edu.
  2. Click Sign In and log-in with your CaneID and password.
  3. Select the template named Book an Event Space without Services and click Book Now.
  4. Enter the desired date and time, then click Search.
  5. A list of ALL spaces, not just the available ones will show.
  6. Click the + to add rooms to the request and click Next Step.
  7. Next, input all of the details and click Next Step.
  8. Input all of the event details.
  9. When you finish, click Create Reservation.
  10. Once complete, the webpage will display a tentative reservation.

Top