Sponsorship & Advertising

Below you will find information related to advertising your events and programs within our residential areas. Under no circumstances may fliers, brochures, pamphlets, etc. be distributed within the residential areas, including in resident mailboxes or on resident doors.

Residential Area Digital Signage

The electronic marketing system for HRL locations has been established to facilitate the promotion of campus programs and activities.

HRL and the residential reception desks will not accept paper fliers. All fliers should be submitted digitally using this process.

Marketing materials submitted are subject to University policies and procedures, Student Rights and Responsibilities, and ADA codes. Items not permitted: discrimination, defamation, obscenity, pornography, promoting the violent overthrow of the Government or of the existing authorities, inciting to riot and/or infringement on the rights of others.

Display of marketing materials, does not constitute an endorsement whatsoever by HRL.

All materials must be neat and legible. The content must include the name of the registered student organization and/or UM department, and give the date, time, location of event and any applicable charges.

Materials must not promote the consumption of alcoholic beverages, gambling, or illegal activities.

At any time, the HRL administration or designee may deny a request or rescind any approved requests. Requests will be denied for any of the following: infringements on the safety, health, and welfare of the University community and the order of campus operations; materials that are offensive or graphic in nature; violation of ethical standard; and noncompliance with stated policies, procedures, and laws, or other reasons the University deems appropriate for a public area. HRL reserves the right to reduce display time when deemed necessary.

Policy violators may be denied future marketing privileges and reported.

Procedures

  • One submission form per event is required. It will be distributed on a first come, first served basis.
  • Content may be submitted a maximum of two (2) weeks prior to event date. Approved content will be displayed on digital signage for a maximum of 7 days prior to event date, emailed content is at the discretion of HRL staff.
  • Content is uploaded and removed on Thursday afternoons.
  • Visibility will vary on number of current advertisements received by HRL.
  • HRL reserves the right to change, delay, or halt regular programming for maintenance, updates, or special events, as necessary.

Submission Form

Content Format & Requirements

Content displayed on the digital signage system must meet the following minimum requirements before it will be approved and scheduled for display:

  • Format: .png, .jpeg, .pdf .mov
  • Resolution: at least 96dpi
  • Aspect ratio: 16:9 (1920X1080, landscape)
  • Readability: Slides are displayed for 10 seconds at a time. Therefore, limit text and graphic images accordingly.
  • Videos: Video submissions will only be approved for University departments, with a maximum length of 60 seconds, and should be emailed to reslif@miami.edu.
  • Text and Fonts: Due to resolution limitations, avoid font size smaller than 30 points and light, ornate fonts.
  • Color and Contrast: Insufficient contrast between text and background colors, as well as using a very bright color, can make reading difficult.

Residential Area Tabling Requests

The following form must be submitted to the Department of Housing and Residential Life at least one (1) week before the event is to take place. If you have any questions you may contact Ulda Cher at 305-284-4505 or via e-mail at housing@miami.edu.

Please note that unattended collection drives will not be approved.

Tabling Request Form


Sponsorship Requests

Please complete the following form in order to be considered for sponsorship from the Department of Housing and Residential Life. Approved funding will be provided directly to your organization via methods to be prearranged with the representative listed below, and a copy will be sent to the email address provided.

Sponsorship Form