Fall 2019 Move-Out Information

Housing for the Fall 2019 semester closes at noon for non-commencement participants on Thursday, December 12, 2019.  Fall commencement participants have until Friday, December 13, 2019 at noon to leave for winter break. 

Only students who have signed up to remain in housing as part of winter intersession housing and live in their UV apartments or Mahoney/Pearson rooms can remain in their fall assignments during the December 12, 2019 through January 8, 2020 period.  All other residents in Eaton, Hecht, and Stanford who signed up for winter intersession housing must move to a temporary assignment in Mahoney or Pearson College made by the HRL Assignments Staff.

Room/Apartment Access During Winter Break

Residents of the residential colleges will not have access to their rooms once the buildings close on December 12, 2019, so they should bring any essential belongings with them (i.e. medication, passport, etc.). 

University Village residents are able to have access to their apartments (at no additional cost) if they sign-up for winter intersession housing by the deadline so that their 'Cane card access will continue during Winter Break.  

The Housing Office will be closed when the University is closed.  

Students not staying for winter intersession housing will be permitted back in their spring 2020 spaces beginning on January 8, 2020. 


Students Returning to Housing in Spring 2020

Resident students returning to their same on-campus housing assignments for the Spring 2020 semester do not need to move out their belongings for the winter break period.  However, these resident students must:

  • Inform their Resident Assistant of when they are departing for Winter Break
  • Visit their residential college reception desk or the UV office to be “swiped out” of their Fall 2019 assignment

If resident students have a temporary Onity or other access card or if they are needing to “swipe out” when the reception desk is closed for resident services, they must complete the express checkout envelope and submit it via the drop-off box located at the lobby reception desk of their residential college or in the UV mailroom.

  1. Pick up the checkout envelope at the reception desk/UV mailroom.
  2. Fill out the envelope completely.
  3. Place any temporary Onity cards in the envelope.
  4. Put the envelope in the drop-off box at the reception desk/UV mailroom.

Securing Your Room for Winter Break

Prior to leaving for the fall semester, students should remember to:

  • Close all blinds/shutters.
  • Bag all trash and take to trash chute/room. Do not leave in the hallway, stairwells, recycle rooms or your room.
  • Empty, defrost, dry & clean personal refrigerators if you are turning them off. If leaving refrigerators on, be sure to discard perishable items that will not last until you return in the spring semester in the appropriate trash area.
  • Turn off the lights & leave A/C on low.
  • Close & lock your room door.
  • Remove fish & turn off the tank.

While students returning to housing in Spring 2020 can leave their personal belongings in their space, keep in mind that the University assumes no liability for items left.  As such, students should take valuable property home with them. 


Students Not Returning to Housing in Spring 2020

In order to be considered “checked out” of your room/apartment, all resident students who are not returning to housing for Spring 2020 must complete an express checkout envelope and place it in the drop-off box located at the lobby reception desk of their residential college or in the UV mailroom. 

  1. Pick up the checkout envelope at the reception desk/UV mailroom.
  2. Fill out the envelope completely.
  3. Place any temporary Onity cards in the envelope.
  4. Put the envelope in the drop-off box at the reception desk/UV mailroom.

If you have rented a micro-fridge or Bed Loft item, it is your responsibility to contact BedLoft to cancel your service. 

If there are room damages or other charges indicated during the post-checkout review of your room/apartment, those charges will appear on your student account within approximately two weeks.


Penalties and Fines

Penalties will be enforced if students do not vacate their respective residential college room or UV apartment by the designated times. 

All students are required to leave their residences in a clean and orderly condition, whether they are returning to campus housing or not.   Failure to do so will result in a fine.

Failure to follow the listed check out procedures will result in a $100 fine.