Spring 2018 Move-Out Information

Checkout Times

Students are expected to check out of their rooms and apartments no later than 24 hours after their last final examination, or no later than noon on Friday, May 11.

Graduating students and other students participating in Commencement must check out of their rooms and apartments no later than noon on Saturday, May 12.

How to Check Out of your Room

To avoid fines and charges, please checkout properly and follow the required checkout process. Failure to follow the checkout procedures will result in a $100 fine.

Checking out includes the removal of all personal belongings and completing the checkout process at your area reception desk with a staff member, or if checking out between the hours of 10 p.m. – 8 a.m., completing an Express Checkout envelope.

  • Unplug and clean mini-fridges and microwaves (if rented from BedLoft, simply leave in your room)
  • If you purchased a futon from BedLoft, a reminder that you must remove this item for your room
  • Roll up unwanted area rug/carpet and leave in the center of the room
  • UV residents must clean all shared spaces including the kitchen in addition to leaving their own rooms clean and tidy
  • Remove all trash or leave neatly bagged trash in the center of the room
  • Remove all personal belongings
  • Upon exiting your room: close blinds/shutters, turn off the lights, leave A/C on low and close your door
  • Check out at your area reception desk or complete an Express Checkout Envelope (if checking out between the hours of 10 p.m. – 8 a.m.)

Completing the Express Checkout Envelope

Resident students who are checking out between 10 p.m. and 8 a.m. must complete an Express Checkout Envelope. You must complete the envelope and submit it via the drop-off box at the reception desk in the lobby or UV mailroom to be considered “checked out” of your room/apartment.

  1. Pick up the checkout envelope at your reception desk/UV mailroom
  2. Fill out the envelope completely
  3. Place any UV bedroom keys or temporary Onity cards in the envelope
  4. Put the envelope in the drop-off box at the reception desk/UV mailroom

Penalties and Fines

If there are room damages or other charges that are identified during the post-checkout inspection, you will see those reflected in your student account within two weeks. You will be charged for any missing furniture that was not removed via a Facilities work order.

Other potential fines include:

  • Failure to clean room/apartment: $100
  • Improper or late check out fine: $100
  • Failure to rollup area rug/carpet or bag trash: $100
  • Missing or damaged smoke detectors: $75  
  • Loss of UV bedroom key (Bldgs 1-3, 6-7): $55


You can sign out a cart at the reception desk for a 2-hour period. A $25 late fee will be charged to residents who return carts after the 2-hour period. A $300 fee will be charged to residents who do not return carts within a 24-hour period.

Donate Unwanted Items to Goodwill

Goodwill Industries South Florida will place donation collection trailers outside of each residential area and will accept donations from April 23 - May 13 between 8 a.m. and 6 p.m. (until May 8 at noon outside the UV). Residents should not leave items at the dropoff locations outside of this timeframe.

HRL does not provide storage for student belongings, but there are multiple local options available for students who would like to store personal items off campus.

Remove Trash and Recycling

Plastic bags for recycling (clear) and trash (black) can be obtained at your area’s front desk. You can leave all trash and recycled materials bagged in your apartment or bedroom. Housekeeping will remove them after you check out. You will be assessed a fine if trash is dumped or swept into hallways, stairwells or landings. Do not stuff rolled carpets, pillows or other large items into the trash chutes.

Your room/apartment has both a recycling and trash bin. As with any furniture, you will be charged for a replacement if either is missing when you move out.

Learn about ways to "Green Your Move-Out" from Green U.

Pickup Mail and Packages

Mail is not forwarded. Packages received after check out will be sent back if students are not living in Summer Housing.

Summer Housing

Students who have applied for Summer Session A housing by Monday, May 1 may remain in their spring 2018 housing assignment and then begin moving into their summer assignment on Tuesday, May 15 from 8:00 a.m. until 3:00 p.m. when they must be checked out of their spring housing assignment.

Important Dates

  • April 27: Last Day of Classes
  • April 28 – May 9: 24-Hour Quiet Hours
  • May 11 at noon: Deadline to move out for those not participating in Commencement
  • May 12 at noon: Deadline to move out for those participating in Commencement
  • May 15 (8 am to 3 pm): Move-Over to Summer Housing assignment

Looking Ahead

  • August 16: Fall 2018 housing available for continuing students
  • August 20: Fall 2018 classes begin